Should Your Construction Company Go Paperless?

We share a general view of technology and how it can simplify any given process, especially within the construction industry. We use innovative construction software to unravel the undertaking of managing financial spreadsheets. 

We utilize cloud-hosting services to access and share vital information from anywhere in the world. 

But technology is at its most useful and valuable when it can make life easier and more sustainable – not just for just ourselves but for everyone around us.

Every year, approximately 1 billion trees essentially go to waste in the U.S. due to the amount of paper thrown away. When you take into consideration that the average American uses 85,000,000 tons of paper every year, it’s hard to justify the continuing need to implement paper into our everyday project management tasks. 

Fortunately, there’s software technology available that can not only eliminate our dependence on paper but enhance your business operations in the process. 

Sage Paperless Construction is changing the game when it comes to providing revolutionary construction accounting and an online tool for collecting documents, scanning, routing, approving, storing, and searching all your construction documents. These are solutions every construction company can appreciate. It’s an online project management software that specifically caters to construction managers to simplify their processes, all while doing away with the usage and dependency of paper. 

If saving the planet isn’t a big enough motivation for parting ways with paper, here are a few other reasons why your construction company should go paperless. 

Save Time & Money 

If there were ever an advantage that could convince a construction manager to alter any operational process, wouldn’t it save time and money? 

With Sage Paperless, eliminating the need for paper copies of contracts, invoices, receipts, or other important documents means greatly reducing the amount of time and money spent on printing, sharing, or mailing paper. 

Through paperless accounting software, all you need is an internet connection to share or access any essential information immediately. 

Additionally, with cloud-based data storage, you’ll never have to waste time looking in cabinet after cabinet for a misplaced file or receipt. 

Enhance Communication 

Every construction project manager knows how plans and tasks can change on a dime, which means that just because something is written on paper, doesn’t mean it’s the official protocol for the present. 

Inventory changes, schedule edits, on-site complications – all of these inevitable issues require real-time communication capabilities to keep everyone on the same page and your project running smoothly. 

Every year, communication mishaps equate to an estimated $31 billion being wasted due to reporting delays, inaccurate data, on-site disputes, etc. 

These are issues that cannot be resolved by paper, which is why having paperless project management software to immediately notify the necessary parties involved of any unforeseen complications will ensure pristine communication will remain intact and productive solutions are created.

Improve Efficiency 

Remember the days of having to fax over documents, mail out invoices, and keep every single receipt for tax season? If this sounds familiar and you’re currently experiencing it, then it’s time to go paperless. 

Sage Paperless Software is designed to improve workflow and efficiency by making scanning forms, downloading files, entering data, or any other element of your business operations a breeze. 

Plus, Sage Paperless provides you with automated project management solutions, such as automated routing, approvals, estimates, document distribution, payroll updates, and more, significantly cutting down on time as well as paper usage. 

Streamline Operations 

Perhaps the most frustrating aspect of dealing with so much paper is all the time spent organizing, locating, or filing away every document you come across. With Sage Paperless Software, all aspects of your project management protocol are set in one place, allowing for streamlined operations to view, manage, or edit every facet of your construction company. 

Going paperless means you’re always just a few thumb taps or mouse clicks away from accessing and sharing anything you need, all under one roof. 

Why Your Construction Company Should Finally Ditch Your Spreadsheets

In an industry as competitive as the construction industry, superior estimating and bid generation are crucial to securing any impending project. For construction companies big and small, many are still resorting to utilizing Excel spreadsheets to generate project estimates, primarily due to a general nostalgia or reluctance to switch up their estimating formulas. 

But with today’s project bidding wars, relying on dated, unequipped resources such as spreadsheets can be severely holding back your company’s potential. It’s easy to understand why some construction companies hesitate to switch up their estimating process, especially if it’s been their bread and butter for decades. 

However, as we move forward into the future, the need to adapt to innovative construction estimation software is essential for eliminating common estimating errors that arise all too often with generic spreadsheet programs. Still not sure it’s time to move away from your construction company’s trusted Excel spreadsheets? 

Here are a few reasons why it’s now or never when it comes to finally ditching your spreadsheets once and for all.

Custom Reporting 

Perhaps the biggest resource lacking from spreadsheets is all the custom reporting resources you can take advantage of through construction estimation software. You can literally gain access to thousands of customized reporting options, providing you with detailed cost-variance statements so you can be more adequately prepared for all your future bids. 

In addition to accessing and analyzing custom reporting, today’s construction estimation software allows users to easily share and present itemized reports and final proposals to team members and clients alike. Custom reporting allows construction managers to perfect their estimation presentations, from real-time project estimations to demonstrating financial credibility. 

Quicker Bids 

The early bird certainly gets the worm when it comes to project bidding, which is another reason why Excel spreadsheets simply don’t cut it when it comes to producing final proposals as fast as possible. 

Here are just a few of the ways proficient estimation software can help your construction company bid faster: 

• Cut your takeoff time in half or more compared to various generic spreadsheets methods.

• Generate and share final proposals or estimation reports in seconds.

• Eliminate the need for manual data entry, complex calculations, or other repetitive estimating tasks.

• Store, process, and share your data all in one accessible location.

• Automate the estimation process of accounting for cost item updates or other bookkeeping elements. 

The quicker you can generate accurate, professionally-designed bids, the more projects you’ll be able to secure. 

Unrivaled Accuracy 

Another common concern with generic spreadsheets is the running risk of unintended mistakes or errors, typically due to manual data entry. With trusted construction estimating software, users can eliminate any redundancy or estimating hiccups associated with Excel spreadsheets, such as working around hidden cells, broken formulas, or duplicated data entry. 

You can control and adjust to customizable estimating methods to suit your preferred processes, as your estimating software system will automatically calculate all your material, equipment, and labor prices. 

Never again will your bids be affected by a misplaced decimal number! 

Integrated Communication 

One thing your Excel spreadsheet certainly can’t do for your construction business? Enhance your overall communication efficiency. Proficient estimation software allows for more integrated communication procedures, keeping you, your team, and your clients constantly in the loop on all bidding and estimating updates. 

From instantly sharing any financial-related data to scheduling meetings and producing cross-operational reports for all your departments to take advantage of, switching from spreadsheets to estimation software will instantly upgrade the connectivity and communication amongst your construction team. 

Eliminate Waste and Enhance Workflow With Sage Paperless 

At the end of the day, doing what’s best for your construction company can also mean doing what’s best for the environment. Sage Paperless Software provides project managers with a wide variety of innovative tools, resources, and solutions while doing away with the hassle and repercussions of paper. 

If your construction company is ready to go paperless, contact Software Consultants today to equip your business with all the contractor software advantages of Sage Paperless!